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5 Things You Will Love About Moving to Microsoft Teams
Email will always be important, but when it comes to modern collaboration between teams, there’s a better way! Microsoft Teams is a chat-based collaboration hub that’s built on the principles and best practices of the modern workplace.
Here are five ways Microsoft Teams will help you and your teamwork smarter together.
LESS BACK AND FORTH
Teams is a workspace that saves you from the scatterbrained norm. The average user works (or tries to work) with 10 desktop applications open all at once. Bouncing from app to app eats away at our time, our focus, and feels like playing whack-a-mole.
88% of Teams users believe Teams simplifies group work.*
This is because Teams integrates every Microsoft service into one centralized hub, so users can access everything they need without leaving Teams. Hundreds of non-Microsoft apps can also be accessed in Teams through tabs and connectors. Having your calendar, planner, documents, and notes in one place means less zigzagging around your desktop and more getting things done.
THE CLOUD, SIMPLIFIED
If a file is in Teams, it’s automatically in the cloud and accessible to all members. There’s a lot of confusion and user anxiety when it comes to sharing files in the cloud.
Is my file in OneDrive or SharePoint? Who can see it and how do I manage permissions?
With Teams, there’s no need to fret because all the technical stuff happens behind the scenes. When a file is attached in a conversation, it’s automatically stored in SharePoint, so members of the team can immediately make edits, comments, and collaborate on the same document in real-time. Users can enjoy all the benefits of the cloud without apprehension.
CONTEXT IS KING
Knowing the story behind every document is empowering and incredibly helpful.
Teams brings conversations and files together, so everything is contextually linked. Need to find a document but can’t remember the file name? Not a problem—Teams surfaces search results based on messages, people, and files. When a newcomer joins an existing team, they immediately have all the historical background and context they need to get up to speed. Pinging someone in SFB creates a new chat every time. In Teams, conversations live on, so every time you chat with someone you can scroll back through your entire message history with that person or group.
SAY IT BETTER
Liking a message shows that you saw it and beats replying with “thanks”.
Skype for Business (SFB) allows users to chat, call, and video conference. Teams does all of the above, but with richer communication. SFB chats consist of text, emojis, and attached images. Teams allows users to further express themselves with gifs, stickers, memes, @mentions, favoriting, and the ability to like messages. If there’s one thing we can all agree on, it’s that less email is a good thing. Chat-based collaboration is where modern work happens.
MORE FLEXIBLE COLLABORATION
From one to many: have your transparency and keep your focus too.
Whether users need to chat one-on-one, post a team-wide announcement, huddle around a shared Word doc, or meet up in the virtual conference room, Teams caters to all levels of collaboration. Users can @mention a person’s name to notify specific individuals, a channel name to notify anyone who favorited the channel, or the team name to notify all members. Teams makes it easy to get outside the black hole of your inbox and work the modern way—where everything is stored, searchable, and shareable.
So now that you are all excited to try Microsoft Teams, I hate to bring up this statistic – 80% of your users are skeptical of new software and are reluctant to change. 1
But there is something proven to greatly increase your success! Our Innovative learning platform! Cost-effective for any size company.
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Sources
1. www.forbes.com/sites/danielnewman/2016/05/31/why-you-should-align-your-business-transformation-to-the-adoption-bell-curve/&refURL=&referrer=#20bcf5711160